It is important that you understand how the work you complete during your exchange will contribute to your course at AUB. This needs careful planning.
When you study on exchange at an overseas institution, you will study a number of study units (or modules), you will also miss some study units from your course at AUB.
Unlike at AUB, where all students on one course usually study the same units, you will usually have a choice of which study units you can take at your host institution and you may even be able to ‘mix and match’ study units from different courses. For each unit you complete, you will be awarded a certain number of credits, depending on the length and intensity of the unit.
The credits you earn at your host institution will be transferred to your course at AUB at the end of your exchange.
For Erasmus+ exchanges, we use the European Credit Transfer System (ECTS) and the credit ratio is 2 UK credits = 1 ECTS credit (ie. 30 ECTS credits = 60 UK credits).
For International exchanges, there will also be a credit ratio depending on your destination country, for example, 4 UK credits = 1 USA credit (ie. 15 USA credits = 60 UK credits).
Before you start your exchange, it is important that you know how many credits you are required to achieve during your exchange studies overseas. The Exchange Coordinator at AUB, as well as your Course Leader or tutor, will be able to advise you on this but a typical ‘credit load’ for a semester on exchange is 60 UK credits. Every AUB student going out on exchange is treated as an individual case and your credit achievement requirements are dependent on your course and the start and end dates of your exchange.
We need to ensure that the study units you complete on exchange will enable you to achieve the minimum number of credits required for your course at AUB and you will need this information on your Learning Agreement.
All outgoing exchange students from AUB need a Learning Agreement. This gives details of the study units on your course which you won’t be completing due to being out on exchange and the number of credits each unit is worth. It will also show the study units/modules you will be completing whilst on exchange but you won’t necessarily have this information before you start your studies; many of our exchange partners require exchange students to choose their study units after arrival.
You will need to discuss your individual study plan with your Course Leader and/or your tutor before you start your exchange, ideally as soon as you have an application to go on exchange accepted by a host institution.
You can find templates for both Erasmus+ and International exchange learning agreements in the downloads on the right of this page.
When you undertake a study period on exchange, you are required to achieve a minimum number of credits (by passing the study units). However, because the content of what you study as well as the assessment methods and the criteria will be so different at your host institution from those used by AUB, it is not possible to transfer grades from an overseas partner institution to AUB.
Grades that you achieve whilst studying on exchange will not be transferable to your course at AUB.
What is important is that you achieve the minimum number of credits required for successful progression to the next level of your degree course. Your overall grade for the academic year will usually be an average of the grades achieved for the work which has been assessed at AUB. In some cases, it may be possible for work you have completed on exchange to be assessed and graded at AUB, but this depends on your course; your Course Leader will be able to advise you on this.
Your host institution will send an academic transcript to AUB once it is available, confirming the number of credits and the grades you achieved during your exchange. The Student Records Office (Registry) at AUB need your exchange transcript to evidence the credits you have achieved for the AUB Examination Board.